Finance Coordinator – Milan, Italy

About BNI^®:

Founded in January 1985, we are the world’s leading business referral organization supporting 330K+ Member businesses in over 77 countries worldwide. BNI arrived in Italy in 2004 and currently supports almost 500 Chapters and over 11,000 Members. BNI Members are actively supported by regional, national, and global BNI staff that provide the training, structure, and technology needed to help them grow their businesses and exceed their goals.

Who we are looking for:

The Finance Coordinator is responsible for supporting the financial operations of the organization. This role involves managing financial transactions, issuing invoices according to the Italian regulation, ensuring accurate financial reporting, assisting with budgeting and forecasting, handling accounts payable and receivable, and ensuring compliance with financial regulations and franchise agreements. The Finance Coordinator plays a critical role in maintaining the financial health of the organization, providing detailed financial data to franchisees and corporate management, and supporting the finance team in day-to-day operations.

BNI offers multiple opportunities for professional and leadership development and is a place for motivated, hardworking, and talented individuals to grow and advance their careers in a global organization committed to making a difference.

The role requires a full-time presence at the headquarters in the Amendola area, Milan.

Key Responsibilities:

Financial Administration:

• Process and manage franchisee payments, royalties, fees, and other financial transactions in accordance with franchise agreements.
• Assist in the preparation and distribution of invoices to franchisees for fees, royalties, and other charges.
• Maintain accurate records of all financial transactions and ensure timely and accurate data entry into financial systems.
• Answer questions related to payments, invoicing, financial reporting, and other financial matters and manage payments with installments.

Accounts Payable and Receivable:

• Monitor accounts payable and receivable, ensuring timely payments and collections from franchisees and vendors.
• Reconcile accounts on a regular basis to ensure that all balances are accurate and up-to-date.
• Follow up with franchisees or vendors for overdue payments or outstanding balances.

Financial Reporting:

• Provide financial summaries and reports to corporate management to support decision-making.
• Ensure financial reporting is accurate, compliant with country and company policies, and aligns with accounting standards.

Budgeting & Forecasting Support:

• Assist in the preparation of annual budgets and financial forecasts for the franchise organization.
• Monitor budget performance and provide variance analysis and recommendations for corrective actions.

Franchise Compliance & Auditing:

• Ensure franchisees comply with financial requirements outlined in the franchise agreement, including timely payments.
• Assist with internal and external audits, providing necessary documentation and financial data as required.
• Assist in reviewing and reconciling franchise financial statements to ensure compliance with corporate policies and accounting standards.

Cash Flow Management:

• Track and manage the cash flow for both the franchise organization and individual franchisees.
• Assist in ensuring sufficient liquidity to meet operational needs, including payments, expenses, and investments.
• Identify potential cash flow issues and collaborate with the finance team to develop strategies for improvement.

System and Process Improvement:

• Identify and recommend improvements to financial systems, processes, and procedures to enhance efficiency and accuracy.
• Collaborate with other departments to ensure seamless financial integration across the franchise network.
• Provide ongoing support for the implementation and maintenance of financial software and tools.

Required Skills & Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred).
• Minimum 2 years proven experience in finance, accounting, or financial coordination, preferably in a franchise or multi-unit business environment.
• Strong knowledge of accounting principles and financial regulations.
• Proficiency in financial software and systems (e.g., Zucchetti or other ERP systems, Stripe, …).
• Advanced proficiency in Excel and other Microsoft Office tools for data analysis and reporting.
• Strong attention to detail, analytical skills, and the ability to work with large volumes of financial data.
• Excellent written and verbal communication skills, with the ability to explain financial concepts to non-financial stakeholders.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong problem-solving skills and the ability to work independently and as part of a team.

Why Join Us?

• Be part of a rapidly growing, customer-focused organization.
• Opportunity to lead and shape the future of our brand and communication strategies.
• Collaborative and inclusive company culture.

Background check and references required. This description is not intended to contain exhaustively the complete list of activities or responsibilities required for this job. They may change at any time with or without notice.

BNI’s culture is based on Givers Gain®, lived every day by our team and over 330,000 Members worldwide.

Learn more about www.bni.com. An employer that offers equal opportunities.